Hardcat Purchasing & Budgeting Software - asset purchasing with capital expenditure budgets, purchase orders, invoice and delivery tracking

Hardcat software is a powerful yet easy to operate modular asset management system with the ability to manage your assets from initial purchase through to final disposal. The Purchasing Module (which like all other optional modules links into the Core Module) is featured on this page. Click on the links (at right) for information on the other modules.

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Purchasing Module Features

The Hardcat Purchasing Module offers system users comprehensive management control of all order processing of assets, from budgeting, purchase order, goods delivery, to invoicing and final disposal. By entering purchase order information directly into Hardcat, system users can see at a glance what assets are on order, their cost, what has been received and those overdue.

It provides the user with:

purchasing details by supplier location, cost centre and date
full reporting of orders, goods-in, goods overdue, budgets & invoices are standard
individual purchase order print or e-mail
purchasing costs, VAT/GST administration & price totals
templates for standard purchase order entries
asset association with different cost centres & budgets
automatic creation of asset details on delivery
non-asset ordering facility (for items such as consumables or spares)
tracking of budget spend by cost centre & asset type

Above: Hardcat's Purchasing module is specialised for fixed asset procurement, and allows the user to set up product configurations to streamline ordering procedures for asset purchases with many attached components. Click to enlarge.

Reports

Reports specific to purchasing and budgeting may be run from the Purchasing Module. As with other Hardcat modules, the user can select from our comprehensive list of pre-formatted reports or alternatively create their own custom report formats. All custom report formats can be saved for future use.

Standard reports include:

Budget Year by Cost Centres
Invoice General Ledger Reconciliation
Line Items
Order vs Invoice Line Item
Product Configurations
Products
Purchasing Invoice Report
Suppliers Overdue Orders
Suppliers Undelivered Orders
Tax Codes

Key Benefits of the Hardcat Purchasing module

asset automatically released into the Core System on delivery
order information & supplier details can be quickly identified
fast order processing
improved budget control
problem & outstanding orders identified
significant management time savings
aids budget forcasting

For more comprehensive information...

Please feel free to contact us if you have any further queries on the Purchasing module.

Above: Purchase orders once created can be easily viewed and delivery and invoice status checked at any point. Click to enlarge

Above: On delivery, assets from the purchasing module are immediately transferred to the Core System, cutting down on data entry of new asset items. Click to enlarge

Above:The Puchasing module also includes a useful capital expenditure budgeting facility, which purchase orders can be allocated against. Click to enlarge